Time Clock App for Staffing Agencies & Temps - Fresh QR

Time Clock App for Staffing Agencies: Prove Your Temps Showed Up

Every disputed invoice starts the same way: the client swears your worker was never there. Fresh QR is a time clock app built for staffing agencies — temps scan a paper QR code posted at the client site with their own phone, and every clock-in carries a GPS stamp. The exported timesheet with those records goes straight in with your invoice. Nothing for your client to install, and workers on the bench cost you nothing.

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Staffing agencies track temp worker attendance by posting a printed QR code at each client site. Temps scan it with their own phone; every scan records a GPS position and timestamp. The agency sees live attendance across all sites and exports GPS-stamped timesheets as proof of attendance for client invoicing — with no hardware and no client-side software.

How temp worker time tracking works with Fresh QR

From signed contract to GPS-stamped timesheet in three steps — no hardware at the client site, no app for your client.

1

Print a QR code for each client site

Create a site in Fresh QR for every client location and print its QR code — plain paper, free to print, free to replace. Tape it at the entrance, the site office, or the loading dock. That sheet of paper is the entire on-site installation.

2

Your temp scans it on the first shift

The worker downloads the free Fresh QR app (Android and iOS), scans the code, and is auto-enrolled and clocked in on the spot. No badges to issue, no accounts to pre-configure, no training call. A temp who signs on Friday is clocking in Monday at 6:00.

3

You watch live and export the proof

Your dashboard shows who is on which client site right now, across every placement. At month end, export GPS-stamped hours per client site to Excel and attach them to the invoice. When a client questions a shift, the evidence is already in the file.

The four ways staffing agencies bleed money on time tracking

You don't lose margin in the placement. You lose it in the paperwork afterwards.

Disputed invoices and "he was never here"

A client refuses a €2,400 invoice claiming your welder missed three shifts. Without proof of presence, you either eat it or burn the relationship arguing. GPS-stamped clock-ins settle it in one email: here is the scan, the exact time, and the coordinates of your gate.

Paying per seat for a bench that isn't working

An agency pool always has more names than active assignments, and per-user tools bill you for all of them. Fresh QR charges €1.95 per employee per month only when that person works 40+ hours that month. A 60-temp pool with 25 on real assignments costs €48.75 — not 60 seats.

Clients who refuse to install anything

You can't ask a manufacturing client to mount your terminal on their wall or push your software to their staff. With Fresh QR the client installs nothing and signs nothing — the entire footprint at their site is a printed QR code your account manager tapes up on the first visit.

Timesheet chaos across a dozen client sites

Twelve clients means twelve formats: photos of paper sheets, supervisor emails, spreadsheets that arrive after payroll closed. Fresh QR pulls every site into one dashboard and one Excel export, broken down per client and per project, ready for payroll and invoicing at the same time.

Staffing agency timesheet software, minus the timesheets

One plan, everything included. No tiers, no add-ons, no per-site charges — every feature below ships on day one of the trial.

GPS proof of presence on every scan

Each clock-in and clock-out records GPS coordinates alongside the timestamp, and you can require a photo at the scan for extra certainty. When an invoice is challenged, you're not defending a claim — you're forwarding evidence recorded at the client's own gate.

A QR code and report for every client site

Create unlimited sites — one per client location or project — each with its own printed QR code. Hours roll up per site automatically, so the report attached to Client A's invoice never mixes in Client B's shifts.

Billing that matches how staffing actually works

€1.95 per active employee per month, where active means 40+ hours worked that month. Temps between assignments, no-shows who never started, and the short-shift fringe of your pool are free. Your software cost tracks your billable headcount, not the size of your database. Annual billing takes another 20% off.

Onboarding that survives temp churn

High turnover is the business, so enrollment can't be a project. A new temp installs the free app and scans the site code — that first scan enrolls them and records the shift. When they move on, there's nothing to deprovision and no seat you keep paying for.

Live view of every client site

One dashboard answers the 7:05 phone call: did the crew show up at the warehouse? You see who is clocked in, where, and since when — across all placements — without ringing supervisors or waiting for the client to complain first.

Excel exports built for client invoicing

Export hours filtered by client site, project, or worker — GPS-verified timestamps included — straight to Excel. Attach it to the invoice or hand it to payroll: same data, zero re-typing, no deciphering handwriting from a rained-on paper sheet.

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Why staffing agencies switch to Fresh QR

500+ companies already clock in with Fresh QR. For agencies the math is simple: fewer disputes, zero client-side friction, and a bill that ignores your bench.

Fresh QR vs. paper timesheets and client sign-off

Fresh QR Paper timesheets / client sign-off
Proof of presence GPS + timestamp on every scan, optional photo A signature nobody can verify
Disputed invoices Forward the scan log — closed in one email Your word against the client's
Onboarding a new temp Install the free app, scan the site QR — done Print forms, explain the sheet, hope
Cost of bench workers €0 — only 40 h+ workers are billed Unpaid admin hours chasing every sheet
Visibility across client sites Live — who is where, right now You find out when the invoice bounces
Payroll prep One Excel export per client, in minutes Days of collecting, deciphering, re-typing

Where staffing agencies run Fresh QR

Industrial and warehouse temps

You place 40 pickers across three logistics parks, and the client back-charges every unfilled shift. Post a QR at each warehouse entrance and you know by 6:15 which positions are actually covered — then invoice with GPS-verified hours instead of the client's headcount.

Hospitality staffing

Banquet crews and housekeeping teams change venue weekly. Create a site per venue in minutes, print the code, and staff clock in at the service entrance. Split-shift chaos becomes a clean per-venue report your client's F&B manager can't argue with.

Construction labor hire

General contractors demand presence records, and site gates are far from any office. GPS clock-in for temp staff works even with no signal — scans are cached offline with position and time, then synced automatically. Your hire crews' hours match the site diary, dispute-proof.

Seasonal and retail peaks

Your pool triples every November and empties in January. Because only workers over 40 hours a month are billed, scaling from 30 to 150 temps for one quarter doesn't triple your software bill — and the January bench sitting under 40 hours costs exactly €0.

Time clock questions staffing agencies actually ask

How do we prove a temp was on site when a client disputes an invoice?

Open the worker's history and export the shifts in question: each clock-in shows the exact time, the GPS coordinates of the scan, and the photo if you enabled photo verification. Attach that to your reply. Most disputes end there, because the client is looking at evidence recorded at their own gate — not a timesheet filled in afterwards.

Do our clients need to install anything?

No. The only thing at the client site is a printed paper QR code — tape it to a wall and you're deployed. Your temps clock in with the free Fresh QR app on their own phones, so the client's IT department never enters the conversation.

What happens with workers between assignments?

They cost nothing. You pay €1.95 per month only for employees who work 40+ hours that month; anyone below that threshold — bench workers, short fills, people who left mid-month — is free. Keep your whole pool in the system so the next placement starts with zero setup.

Can each client site have its own QR code and report?

Yes, with no limit — the plan includes unlimited sites, branches, and projects. Each client location gets its own QR code, and hours are reported per site, so the export you send with Client A's invoice contains only Client A's shifts.

How fast can a new temp start clocking in?

The same shift they start. They install the free app, scan the QR at the client site, and that first scan both enrolls them and records the clock-in. There is no badge to print, no account to pre-create, and no training beyond "scan this on your way in".

Does it work if the client site has no wifi or mobile signal?

Yes. Clock-ins are cached on the worker's phone with the GPS position and timestamp captured at the moment of the scan, then synced automatically once the phone is back online. Warehouse dead zones and remote construction gates are exactly what this was built for.

Can temps see their own hours?

Yes — every worker sees their own clocked hours in the app. That transparency removes a surprising amount of payroll friction: temps stop calling your office to ask about hours, and discrepancies surface the same week instead of on payday.

Placing crews in a specific industry? See how Fresh QR handles attendance tracking on construction sites, shift tracking for restaurants and hospitality, or review the full pricing details of the €1.95 active-employee model. Underneath it all is one QR-based attendance system that ties every clock-in to the right assignment.

Stop arguing about whether your temps showed up

Run your next placement on Fresh QR — 30 days free, every feature, no credit card. Print one QR code, send one temp, and watch the first GPS-stamped shift land on your dashboard the same morning.

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