Real-time attendance: who is at work right now – on screen and on a TV

Quick answer

#What it's good for

• You know who is in without phoning the site or the shift lead.
• Each name shows where the person clocked in, when, how long they have worked and how long their break has run.
• This week’s absences are on the same screen, so you can plan cover before the day starts.
• A screen at reception, in the depot or in the staff room shows who is in, without a manager account logged in on a shared device.
• You can revoke a public link at any time from one list, and see when it was last opened.

#Who it's for

#Step by step

1. Open the Dashboard.

   Click Dashboard in the left menu. The first card has two columns. The header counts them, for example 3 Currently working · 9 Not working / Break.

   In Currently working each row shows the name, the branch or project with the scan time, then three badges: arrival (green), time worked so far (blue) and break time (yellow cup). In the evening example, Liam Fitzgerald, Aoife Kelly and Grace McCarthy are on the evening clean at Malahide Medical Centre.

   

2. Read the Not working / Break column.

   Here you find people who have clocked out – with the departure time and how long ago it was, so “has Patrick finished at the school?” takes one look – and people on an approved absence, shown with the absence and its dates. If an employee marks the next scan as a break, they appear here while the break runs. With a long team the column scrolls inside the card; scroll down to see everyone.

   If everybody is in, the column says All employees are currently working. If nobody is, the first column says All employees are either done working or are on a break.

3. Filter by position.

   The select in the card header narrows the list by job position, for example only Site Supervisors. Next to it are four icons: Generate Public URL (the share icon, for a TV screen), Fullscreen, Refresh and Expand. The list refreshes on its own; Refresh updates it at once.

   

4. Check who is off this week.

   Scroll to the Current Week Calendar. Absences of the current week appear as bars, so you see at a glance that, say, two cleaners are on annual leave on Thursday. For the whole month, open the Event Calendar.

   

5. For a TV, click Generate Public URL.

   The share icon in the header of the first card opens the window Public Dashboard URL: This URL allows dashboard-only access without login. Perfect for TVs and displays.

6. Choose what the board shows.

   Under Dashboard Display Settings switch on the parts you want: Employees Working List, Weekly Calendar and GPS Heatmap (today’s scans on a map). Click Save Settings. Only the Owner account can save these settings.

   

7. Open the link on the screen.

   Click Copy URL (or Copy full URL), send the link to the device and open it in its browser, full screen. The board shows Currently working and Not working / Break like the Dashboard, with a Refresh button and no filters – it lists all employees of the company.

   The public board currently opens in Slovak, whatever your company’s language.

   

8. Manage and revoke links.

   Go to My Company › Public URLs. Each link shows Created, Last Accessed, Views, Status and Actions. Delete asks Are you sure you want to delete this public URL? and revokes the link. After deleting, also close the browser on the screen that showed it.

   

#More on the Dashboard

• A board account instead of a linkCreate a user account in My Company › User accounts with only the role Workplace board status. When you log in with it on the screen, it opens the board and nothing else. Useful if you prefer a password to a link. See User accounts and roles.

  

• Approve requests from the DashboardThe Pending Absence Requests card lets you approve or decline waiting requests without leaving the page – see Approving leave requests.
• Where people scannedThe Scans location map shows today’s or this month’s scans – see Scan map.
• TrendsFurther down, Performance Metrics (Beta) show punctuality, overtime and leave usage.

#Special cases and tips

Someone is missing from both columns

Check the filter in the card header – it may be set to one position.

An employee on leave appears as working

They scanned in despite the approved absence; the scan wins. Such days are listed in Attendance & Absence Overlaps.

A manager sees only part of the team

Branch and Project Manager accounts see their own branches or projects. A user account linked to an employee sees that person’s team.

Nothing shows yet

Until the first scan the Dashboard says View statistics and reports about your company in graphs. You are only 1 scan away from seeing them.

Treat the public link like a password

Anyone who has it sees names and who is in. Don’t post it in a group chat; delete it when the screen is no longer used.

Several screens

Create a link for each screen. Then you can see each one’s views and revoke one without touching the others.

#Related

Web app (administrator)Mobile app (employee)